Gabriel Sita

Here’s a TL;DW of a recent video from productivity expert Tiago Forte (author of Building a Second Brain).



7 rules to keep your to-do list under control:



1. Write tasks down immediately: Don’t rely on memory. Capture tasks as soon as they pop into your head using a task manager or notes app.

2. Use the 2-minute rule: If a task takes less than 2 minutes, do it right away instead of adding it to your list.

3. Focus on the next physical action: Make tasks actionable with clear verbs like write, call, or schedule. Avoid vague tasks like “figure out” or “think about.”

4. Add all relevant info to tasks: Include details (links, emails, phone numbers) directly in the task to save time later.

5. Don’t put “read/watch/listen” tasks on your list: Move content to a “read later” app. Treat it as optional, not a priority.

6. Pick 3 important tasks per day: Limit your daily focus to 3 realistic tasks to avoid overwhelm and boost focus.

7. Match tasks to your energy levels: Do deep work when your energy is highest (typically mornings) and save light tasks for low-energy times.



Bonus tip — Let go of guilt: You won’t finish every task, and that’s okay. Focus only on what’s on your “today” list.

Life’s too short to feel guilty about unfinished to-dos.

1 year ago | [YT] | 0